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First Things First

Do you Need to Generate an e-Invoice?

If you meet both these criteria

  • Turnover more than 5 Cr in any of the previous year
  • Sell to Businesses (B2B Invoicing)

Note : You must generate an E-Invoice withing 30 days of generating invoice for a business.

What is e-Invoice Software?

HostBooks e-Invoicing Software is a tool that is integrated with GST portal designed to automate the invoicing process for businesses. It is integrated with GSTIN network through which it uploads and authenticates details of B2B invoices in real-time.

The software receives the Invoice Reference Number (IRN) for each invoice through the GST portal, generates the QR code and embeds both IRN and QR code in the generated e-invoice. It reduces errors, saves time, and ensures smooth GST compliance.

Software Dashboard Screenshots for e Invoicing

Integration of HB e Invoice Generation Software

From ERP, accounting system, GST billing software to IRP, GSTIN and e-way billing our E-invoicing solution is designed to function like a single machine.

Why Choose HostBooks e Invoice Software?

Sales Invoice Creation Dashboard

1.Experience GST E-Invoicing Compliance Like Never Before

Regular Updates Any change in GST and e-invoicing rules is updated on our E-Invoice generation software before the rule/law comes into effect.

25+ Field Validations every field required to generate IRN/ E-invoice is validated against data type, length, and previous inputs for absolute correctness.

0% Error Every invoice is cross verified with data from GST returns, Customer data, and E-way bills for error-free e-invoice generation.

AI Reconciliation Generate E-Invoices are reconciled with the B2B invoices, e-waybill & GSTR 1 though a robust AI based algorithm ensuring no invoices are missed and there is no mismatch.

Bulk E-Invoice Generation HostBooks' e-invoice software allows users to upload multiple invoices simultaneously using excel sheet or directly pulling data from GST Software to validate and bulk generate e-invoices.

2.Every Possible Automation for Maximum Efficiency

Our E-invoicing software is designed by professionals and accountants who have hands on experience on actual e-invoice Generation.

Smooth Data Flow From creating invoices to generating E-invoices and then E-way bill there is no manual intervention required. Data is fetched and fed automatically at each checkpoint.

One Click Communication Send e-invoices along with Digital signature, IRN and QR code on email and WhatsApp through the dashboard itself.

No manual Data filing: Not even a single data fields is to be filled manually. The inbuilt data fetching systemensures every required data is pulled from the database and GSTIN portal.

Automated E-Invoice Upload From uploading the invoice date to IRP to fetching the IRN and QR code and reuploading the e-invoice, you just need to give your consent.

Data Correction Any data inconsistency and error are quickly detected and corrected by HostBooks E-invoicing system by cross verification and correction algorithm.

Auto Populate E-way Bill Feed all details of e-invoice directly to the integrated E-way bill system for lightning-fast e-way bill generation.

Automated e Invoicing
Data Mapping

3.Strategic Data Management

Ensure precision, compliance, and operational agility by orchestrating data in a way that transforms information into strategic assets.

Real-time Data Sync Real-time synchronization for instant updates across your system enhancing collaboration and decision-making with up-to-date information.

Data Mapping Achieve precision in data organization by seamlessly mapping imported data to your system's fields for a structured and coherent database

Historical Data Backup Safeguard your historical data with automated backup features. Ensure data integrity and compliance with readily available historical records.

4.Robust Data Security like Banks

Our e-invoicing software employs cutting- security protocols, IDS (Intrusion Detection System) and encryption, ensuring banking grade data protection.

ISO Certified HostBooks is certified with ISO 27001:2018 and ISO 9001, reflecting our commitment to maintaining a secure and high-quality service.

Granular Access Control Enable role-based data access and branch level access control to ensure that only authorized personnel have the right to view and manipulate data.

Superior Communication Protocols We prioritize secure data transmissions through Secured HTTPS, and our regular security audits identify and address vulnerabilities promptly.

Encrypted Data Vaults We employ TLS 1.2 Transport Security featuring AES 256-bit encryption, that makes it virtually impossible even for supercomputers to crack

Data Correction Any data inconsistency and error are quickly detected and corrected by HostBooks E-invoicing system by cross verification and correction algorithm.

Static IP and Ip Whitelisting Control access to the system exclusive to designated device with Static IP Control. Add an extra layer of security by allowing only approved IPs to interact with the software with IP whitelisting.

Audit Trial Capture and log every action, providing a transparent and accountable view of data manipulations, system interactions, and user behavior.

Audit Trial Capture and log every action, providing a transparent and accountable view of data manipulations, system interactions, and user behavior.

Data Security

5.Generate Reports that Matter!

25+ Custom Reports Download 25+ tailor reports related to your e-invoicing, GST invoicing and compliance according to your specific business needs.

Correction/Missing/Invalid Information Summary Easily track and address discrepancies in e-Invoice data with a concise summary.

E-Invoice Status Report Stay informed about the status of your e-Invoices, whether generated or pending.

E-Invoice Rejection Report Quickly identify and resolve any rejected e-Invoices, ensuring no e-invoice is missed that could penalize you.

E-Invoice Register Maintain a detailed and organized register of all your e-Invoices, enhancing traceability and audit readiness.

6.Master Data Import Capabilities

HostBooks E-invoicing software makes sure that data migration is not a headache for companies and business owners.

Flexible Excel Format Import With a robust algorithm that could identify fields and fit the data accordingly. Users can easily import data from Excel files without any format constraints.

Data Validation on Import Ensure data accuracy through robust validation mechanisms during the import. Identify and rectify errors promptly to maintain the integrity of your imported data.

Bulk Data Import Save time and resources with a swift and efficient bulk import feature through CSV files and other software.

Data Migration

Our Expertise in Action

IRN e Invoice

50 Lakh+ IRN


Aggregate e-Invoice
Amount 1000 Cr+


10 Thousand+

Features of GST e Invoice Solution


Customized Templates

Design invoices that align with your brand identity and compliance requirements.

Invoice Reference Number

Cancel/Modify IRN

Enjoy the flexibility to cancel or modify Invoice Reference Numbers as needed, ensuring accurate records.


Digital Signed Tax Invoices

Our GST compliance software ensures 100% accurate GST return filing with its prevention, detection, and correction mechanism. Have confidence in the accuracy of your financial records.


Confirmed ITC Eligibility

Receive confirmation of Input Tax Credit eligibility after adjusting for all credit notes, debit notes and cancellations.

Input Sheet

Reduction in Input Credit Verification

Minimize the effort and time spent on input credit verification, optimizing operational efficiency.


Useful Alerts

Stay informed with timely alerts related to generations, rejections, mismatches, and discrepancies to take quick actions.

Cloud Access

Cloud-Based Access

Enjoy the flexibility of accessing your e-Invoicing data securely from anywhere, anytime with cloud-based solutions.

Multi User

Multiuser Access

Collaborate seamlessly with multiuser role-based access, allowing higher security and collaboration.

Accuracy Meter

Data Validation

Ensure data accuracy and compliance with 100+ data validation mechanisms ensuring zero error.


Seamless Integration

Safeguard historical data with our archival feature, promoting data integrity and audit trail maintenance.


Seamless Tracking

Track e-Invoices and e-way bills effortlessly including status, GST codes and for end-to-end tracking.

Custom Dashboard

Customizable MIS Dashboard

Tailor your Management Information System dashboard for personalized insights and decision-making.

AI Reconciliation

AI-Based Reconciliation

Leverage artificial intelligence for automated reconciliation, minimizing errors and optimizing compliance processes.

Data Import

Data Import and Integration

Smooth integrate with accounting platforms and billing software simplifying data management and reducing manual entry efforts.


Multiple GSTINs

Manage e-Invoicing for multiple GSTINs effortlessly, accommodating needs of sister, parent, and branch businesses.

How Software for e Invoicing Works?

Workflow of e Invoice Generation
  • The invoice JSON is created by the supplier according to the specified format. This can be done either by the ERP software or through an offline utility tool.
  • The supplier uploads the JSON to the Invoice Register Portal (IRP). If the ERP software is connected to IRP through GSP, the file upload is automated and the necessary information is sent directly to the IRP portal.
  • The IRP verifies the validity of the JSON produced by the ERP software. Upon successful validation, the IRN is generated, the invoice is digitally signed, and a QR code is added.
  • The digitally signed e-invoice JSON, along with the QR code, is sent back to the supplier who includes these details on the invoice. If the ERP and IRP are integrated through GSP, the software will automatically retrieve and print this information.
  • The signed e-invoice data and IRN (the same JSON data returned by the IRP to the seller) are sent to both the E-Way Bill System and the GST System.
  • Using the JSON data obtained from the IRP, the e-invoice system auto-populates Part-A of the e-way bill. If the complete details of the e-way bill (Part-A and Part-B) are available to the seller at the time of e-invoice generation, the e-way bill is automatically generated, and the e-invoice data captures the e-way bill number.

FAQs About e Invoice Generation

Now you can create e-invoices easily from Govt. Portal. Follow these steps to generate an e-way bill.

  1. Log in to your account at www.ewaybill.gov.in using your browser.
  2. Click on the transaction that you have already saved.
  3. E-Way Bills can be edited or generated using the two options at the top right of the screen
  4. Click on Edit and check the details.
  5. Click on Save if you do not wish to make any changes.
  6. Click on Generate E-Way Bill
  7. Click on Generate Button
  8. You have the E-Way Bill No. and E-Way Bill Date on the screen.
  9. Click on Go
  10. Click on Print

This is the E-Way Bill format that is generated by the Govt. Portal.

One of the best e invoice software is HostBooks. It brings a cloud-based All-In-One e-Invoicing software to meet all your invoicing requirements easily.

The Indian government has updated its plan to require electronic invoicing for all B2B transactions starting October 1, 2022.

Each e invoice contains a 64 Characters long IRN (Invoice Reference Number). It also contains a QR code which can be used by the buyer for verifying the app to either scan the QR code or upload a JSON file, which is available from his ERP system.

Online invoice generator GST helps businesses with backward integration and automation of the GST return filing process. Specifically, part-A of e-way bills would be generated automatically based on the information from an e invoice. e invoice allows faster availability of genuine input tax credit.

GSP is also called GST Suvidha Provider. A GSP enables any GST taxpayer to comply with all the procedural provisions of the GST law through its web platform.

IRP generates the hash (as the IRN) and digitally signs it with the private key of the IRP. The IRP signs the complete e-invoice JSON payload (that includes the IRN/hash).

A taxpayer can issue an e invoice with an electronic signature.

Last Updated on December 16th, 2023 at 04:30 pm

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